Excel is fine, until one of
these four things happens
A spreadsheet is free, instant and understood by everybody in the shop. That is a real advantage and most software pages pretend otherwise. But there are four specific moments where it stops being cheap and starts quietly costing money, and it is worth knowing which one you have reached.
What you get
The four moments
1. Two people update it at once
The moment a second person needs the file, you are managing versions instead of stock. Somebody works from a copy, and the number everyone trusts is now the number nobody can vouch for.
2. You sell in more than one place
A counter and an online store and WhatsApp means three views of one number. The spreadsheet can only ever be one of them, so the other two are wrong between updates, and the last piece gets sold twice.
3. Cost price stops being one number
Once you buy the same item at different rates, average cost in a cell stops matching reality. Your margin looks fine while individual lines lose money, and you cannot see which.
4. You cannot answer "what happened here?"
A spreadsheet holds the current state, not the history. When stock is short there is no record of who changed what and when, so shrinkage becomes a number you absorb rather than a question you answer.
Included
- One number every channel reads
- Every movement attributable to a person and a time
- Real cost captured at goods receipt
- Import your existing sheet to start
- Multi-user without version conflicts
- Margins per product, not per guess
Read before you buy
When this is the wrong plan
If you hold a handful of items, sell in one place and are the only person touching the file, stay on Excel. It is free and it works. Come back when the second person or the second channel arrives; that is when this pays for itself.
Read before you decide
Plain answers to the questions people ask us before they buy. No sales pitch.
Pricing
What inventory software really costs in year one
The monthly fee is the number everyone compares. The first-year total is usually two to four times bigger, and almost all of the difference is your own time.
Read the guideOnline store
One shelf, two channels, and the sale you cannot honour
Your shop and your website are selling the same physical unit. Faster syncing narrows the gap where an oversell happens. It does not close it.
Read the guideInventory
When the delivery does not match the order
Short, extra and damaged each need a different answer at the door. Signing for the paperwork instead of the goods is how stock records start lying.
Read the guideQuestions
Asked and answered
Yes. Products, categories, brands and customers import from a spreadsheet, so you are not retyping a catalogue to try it. Get the columns roughly right and we will help with the rest.
Not always, and it is worth being honest about that. If you are one person with one location and a short product list, a spreadsheet is genuinely cheaper and faster. The switch pays when a second person needs the same number, when you start selling in a second place, or when cost price starts varying by delivery.
A WhatsApp order page is free and does not expire. A full counter till is Rs 2,499 a month, and complete inventory with purchasing and an online store is Rs 4,999. Weigh that against one oversold order, one refunded customer, or one line of stock you paid for twice.
Most businesses are selling from it the same week. Import the catalogue, count what you actually hold once, and start. You do not have to move history to start using it going forward.
Try it before you pay for it
14 days free, every feature unlocked, no card required. If it does not beat your spreadsheet, keep the spreadsheet.
Would rather talk it through first? Message us on WhatsApp, +92 310 9812646